Job Summary:

The Bidding and Documentation Staff (BDS) is responsible for preparing, organizing, and submitting all necessary documents related to project bidding activities, ensuring compliance with government procurement policies, company standards, and client requirements. The role also includes coordinating with government agencies such as the Department of Public Works and Highways (DPWH) and Local Government Units (LGUs) for billing processes, follow-ups, and other related project documentation.

Key Responsibilities:

A. Bidding Preparation

·        Collect and review bid notices, Invitations to Bid (ITB), and Request for Quotations (RFQs) from DPWH, LGUs, and other government agencies.

·        Prepare, compile, and organize all required bidding documents, such as:

o   Company profile, licenses, permits, and accreditations

o   PhilGEPS Certificate, Tax Clearance, Mayor’s Permit, PCAB License

o   Technical, Financial, and Legal documents required by procurement guidelines

·        Ensure all documents comply with DPWH, LGU, and RA 9184 (Government Procurement Reform Act) standards.

·        Coordinate with internal departments (Engineering, Finance, Legal, HR) for required supporting documents.

·        Prepare bid proposals, forms, and cost estimates as instructed by management.

·        Monitor deadlines and ensure timely submission of bids.

B. Billing and Client Coordination

·        Prepare, compile, and process billing documents for submission to DPWH, LGUs, or other clients.

·        Ensure all billing requirements such as progress billing, Statement of Work Accomplished (SWA), progress photos, and certifications are complete.

·        Coordinate with project engineers and site staff to validate work accomplishments for billing.

·        Submit and follow up billing documents with DPWH or LGU offices.

·        Track and monitor billing status, payments, and collections.

·        Maintain accurate and updated records of all billing transactions.

C. Documentation and Records Management

·        Maintain an organized filing system (both physical and electronic) of all bidding and billing documents.

·        Update bid status tracker, billing tracker, and monitoring sheets for management reference.

·        Safekeep original contracts, bid bonds, performance bonds, and other critical documents.

·        Assist in compliance audits and inspections.

D. Coordination and Communication

·        Act as a liaison between the company and DPWH/LGU clients for bidding, billing, and documentation matters.

·        Attend bid conferences, pre-bid meetings, and client coordination meetings as required.

·        Communicate regularly with internal stakeholders regarding requirements and submission schedules.

·        Provide management with updates on bidding opportunities and billing progress.

Qualifications:

·        Bachelor’s degree in Business Administration, Civil Engineering, Management, or related field.

·        At least 1–2 years of experience in bidding, documentation, or administrative work (preferably in a construction or government project environment).

·        Familiarity with RA 9184 (Government Procurement Law) and government bidding processes is an advantage.

·        Knowledgeable in billing preparation for DPWH and LGU projects.

·        Proficient in MS Office (Word, Excel, PowerPoint) and basic document management software.

·        Strong organizational skills and attention to detail.

·        Good communication and coordination skills.

·        Ability to work under pressure and meet strict deadlines.

Key Competencies:

·        Attention to detail and accuracy

·        Strong organizational and multitasking skills

·        Knowledge of procurement and billing procedures

·        Good interpersonal and communication skills

ACCOUNTING SUPERVISOR – JOB DESCRIPTION

Summary

The Accounting Supervisor is responsible for overseeing daily accounting operations, ensuring accuracy and compliance with financial policies and government regulations. The role includes supervising accounting staff, preparing financial reports, monitoring internal controls, and supporting management with financial insights for decision-making.

Key Responsibilities

1. Financial Reporting & Analysis

• Prepare and review monthly, quarterly, and annual financial statements.

• Ensure timely and accurate posting of all financial transactions.

• Analyze financial data and provide recommendations to management.

• Assist in budgeting and forecasting activities.

2. Accounting Operations

• Oversee accounts payable, accounts receivable, payroll, and general ledger functions.

• Reconcile bank statements, ledgers, and subsidiary accounts.

• Ensure proper documentation and filing of financial records.

• Monitor and maintain cash flow projections.

3. Compliance & Internal Controls

• Ensure adherence to accounting standards, company policies, and government regulations (BIR, SEC, local government requirements).

• Implement and monitor internal controls to safeguard company assets.

• Coordinate with external auditors for annual audits.

4. Staff Supervision & Development

• Supervise and mentor the accounting team.

• Review and approve work of accounting staff to ensure accuracy.

• Conduct training to improve staff performance and efficiency.

• Assist HR in evaluating staff performance and recruitment when needed.

5. Process Improvement

• Recommend and implement process enhancements for better accuracy and efficiency.

• Support automation and use of accounting systems/ERP.

Qualifications

• Bachelor’s Degree in Accountancy, Finance, or related field.

• CPA is an advantage but not required (depending on company preference).

• Minimum 3–5 years of experience in accounting; at least 1 year in a supervisory or senior role.

• Strong knowledge of Philippine tax laws and financial reporting standards.

• Proficient in accounting software (e.g., QuickBooks, SAP, Odoo, Xero).

• Excellent analytical, communication, and leadership skills.

• High attention to detail and strong organizational skills.

DUTIES AND RESPONSIBILITIES:

1. Perform counts and ensure all inventory is accounted for and reported according to company policy

2. Perform critical inventory tasks to ensure the correct number of items are in stock.

3. Maintain adequate inventory levels to meet customer demand

4. Maintain updated and accurate records of inventory, including transfers and cycle counts

5. Investigate and correct discrepancies in reported quantities and locations of all inventory

6. Review documentation and monitor materials to search for discrepancies; troubleshoot quantity discrepancies between stock and system.

7. Develop and implement improvements to existing operational inventory procedures in order to maximize efficiency.

8. Track rates of accuracy, deliveries and return as well as defective items to inform quality control decisions.

9. Recommend policies that would safeguards company’s  inventories and improve process flow.

10. Prepare, generate, and file financial inventory reports; review reports monthly with management.

11. Nurture positive relationships with other department and provide customer service as needed.

Key Accountabilities:

1. Center / Central Warehouse Supervision

· Oversee the entire operations of the distribution center/central warehouse assignment in Masbate.

· Recommend cost-effective warehouse structure, lay-out or programs to improve operations.

· Monitor and report any emergency or emerging logistical concerns to Warehouse Supervisor / Manager and recommend solutions.

· May recommend improvements on warehousing policies and procedures.

2. Shipping / Delivery Management

· Keep track of logistical costs and shipping prices and recommend options as needed.

· Ensure to facilitate accurate Incoming and Outgoing of materials at all times.

· Ensure to oversee all Barging Activity and keep detailed on updates and documentations.

· May recommend delivery processes as needed.

3. Supply Chain Activities’ Coordination

· Ensure that supply chain costs are within budget as approved by the Warehouse Supervisor / Manager

· Work with logistics service providers to ensure innovative and fast delivery processes.

· Monitor and ensure compliance of RDU/offsite warehouses on processes and procedures.

4. Stock / Inventory Control

· Recommends initiative on inventory control.

· Analyze data and provide significant updates to Merchandising/Operations to Warehouse Supervisor/Manager to resolve any stock/inventory issues.

5. Data and Administrative

· Validate and submit report to Warehouse Manger all warehouse-related documents.

· Implement and ensure compliance with 5S and other safety/security procedures.

EDUCATION, TECHNICAL CAPABILITY AND CAREER

· Graduate of any 4-year management or business related  course.

· With at least 2 years’ experience in inventory control.

· Proven problem solving abilities and with analytical skills

· Keen on details and can work under pressure

· With good interpersonal and communication skills

· With knowledge in basic computer skills (Microsoft windows, outlook, SAP)

PRIMARY PURPOSE:

        Authorized driver of the company to transport materials and company employees from one site to another

DUTIES AND RESPONSIBILITIES:

1. Assist Loading and transporting construction materials to designated project site,

2. Assisting in unloading items from vehicle

3. Assist the Driver Transporting of employees from one site to another.

4. Assist the Driver  Perform daily maintenance and safety checks of vehicle such as checking oil, water and tires.

5. Updating Pre-Trip and Post-Trip inspection of assigned vehicle through Geotab Drive.

6. Assist with maintenance personnel during preventive maintenance schedule

7. Assist the Driver Always monitor the BLOWBAGETS (Battery,Light,Oil,Water,Break,Air,Gas,Engine,Tire,Self)

8. Perform other duties as required.

EDUCATION, TECHNICAL CAPABILITY AND CAREER

1. High School Diploma or equivalent is preferred

2. With at least 5 years working experience

3. Must be available to work a flexible schedule, including evenings, weekends and overtime

4. With Professional Drivers License restriction 1,2,3

5. With Light Vehicle Driving NC II certificate

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