PRIMARY PURPOSE 

1.Shall be the overall representative of the company to the client, construction managers, government agency  concerned (Ex. LGU), etc.,  who is responsible in monitoring all aspects of the project such as but not limited to Operations, Administrative, Logistics, Collections, Engineering and Control, Accounting and Procurement. 

1. Shall work closely with the Project Managers, Project In- Charge and Project Engineers assigned per site for proper and effective implementation of each project (scope of work). 

DUTIES AND RESPONSIBILITIES: 

1. He monitors all aspects of each project such as but not limited to the following: 

1. Operations  

1. He shall review the Plans, Contract Documents, Technical Specifications and Bid Bulletins prior to the implementation of the project; 
2. He shall ensure that ach project has its respective Project Implementation Plan to be approved by the Management;  
3. He shall coordinate with various departments as follows: 
4. Engineering (for the Scope of Works and Bill of Quantities) 
5. Purchasing (for the procurement of materials especially long lead items) 
6. Logistics / Warehouse (for tools and equipments needed) 
7. Collection (for payment procedures and bonds to be posted) 
8. Admin(for Contract Documents) 
9. Human Resources (for the allocation of manpower and staff requirements) 
10. Other departments which are vital to the construction of the project 
11. He ensures accurate manpower loading schedule per project. He must be able to determine and recommend to the Human Resources who are the qualified staff and workers to be retained at the project site and who are inefficient for termination; 

1.5 He must know the target activities on a daily basis and must ensure that these are attained as per schedule. Relatively, he must anticipate the amount of resources, material and manpower to attain these targets. 

1. When there is a negative slippage, he must know the causes and must be able to act fast to cut down the negative variance and to eventually zero out the slippage; 
2. He must ensure that all the project staff complies with the required reports/submittals of the Consultants/Construction Managers/Owner prior to implementation of certain works to avoid rectification works that will only cause financial losses and delay in the project. 

1. Administrative 

1. He must be knowledgeable about the project’s Contract Documents; 
2. He must know the working hours (time-in, time-out, over time if necessary) at the jobsite. 
3. He must report on time at the project site. 
4. He must visit the head office at least twice a week for proper coordination. 
5. He must maintain good relationship with the Management, his co-workers and our clients. 
6. He should monitor all necessary permit applications such as building permits, occupancy permits, etc. 
7. He must be project completion oriented. He must be visible at the project site for the duration of the project and leaves may be approved on a case-to-case basis. Long vacation leaves are discouraged prior to the completion of the project.  
8. He should be able to write business correspondence to clients, management and various departments if necessary. 
9. He should be able to have his own method of monitoring the project and must know of its status at the end of the day. 
10. He must be able to address all issues affecting the project and its completion; 

1. Purchasing / Logistics 

1. Prior to the implementation of the project, he ensures that each project coordinates the required tools and equipment with the Purchasing and Logistics Department and these items are provided at the job site as per Equipment Loading Schedule. 
2. Once the equipment is provided at the job site, he shall ensure that these are in good condition and are functioning properly. 
3. He must always ensure timely delivery of materials needed at the jobsite. 
4. He must do constant follow-ups/coordination with the Purchasing, Logistics and Accounting Department. 

1. Four Reasons of the Non-Delivery of Materials 
2. No Purchase Order was placed. (coordinate to Purchasing Dept.) 
3. The materials or tools are not available. (coordinate to Purchasing Dept.) 
4. No service vehicle is available to deliver the materials. (coordinate to Logistics Dept.) 
5. No payment was made for the materials. (This is the only time when you should call the Accounting Manager for assistance or to take appropriate actions.) 

1. He must ensure that the right quantity/amount of materials is procured to minimize or zero-out wastage. If there are scrap materials, he shall ensure that the items are properly accounted and returned / proper disposal; 

1. Collections 

1. He must ensure timely collection of payments from our clients, hence, significant accomplishments must be realized. 
2. He must ensure that our collection is bigger vis-à-vis our accomplishment. 
3. Weekly Progress Report
4. CLOSE OUT Reports
5. Initiate Variation Order Based from Actual Site Condition
6. Initiate Extension of Time - Reasons of Extension (Weather, ROW, Design Issue etc)
7. He must ensure that the Engineers of each project submits a closeout report to the management at the end of each project which includes documents such as but not limited to Certification of Completion and Acceptance from the Client and Total Project Cost/Contract Amount against the Total Project Cost at Completion.  

        LIABILITIES 

1. Continuous negative slippage of the project without appropriate action. 
2. Progress of work per site must be continuous. 
3. Direct Cost per project overshoots without proper coordination with concerned departments. 

         REPORTS 

         Statement of Work Accomplishment 

         Daily Site Report/Overtime Report 

Job Summary:

The Bidding and Documentation Staff (BDS) is responsible for preparing, organizing, and submitting all necessary documents related to project bidding activities, ensuring compliance with government procurement policies, company standards, and client requirements. The role also includes coordinating with government agencies such as the Department of Public Works and Highways (DPWH) and Local Government Units (LGUs) for billing processes, follow-ups, and other related project documentation.

Key Responsibilities:

A. Bidding Preparation

·        Collect and review bid notices, Invitations to Bid (ITB), and Request for Quotations (RFQs) from DPWH, LGUs, and other government agencies.

·        Prepare, compile, and organize all required bidding documents, such as:

o   Company profile, licenses, permits, and accreditations

o   PhilGEPS Certificate, Tax Clearance, Mayor’s Permit, PCAB License

o   Technical, Financial, and Legal documents required by procurement guidelines

·        Ensure all documents comply with DPWH, LGU, and RA 9184 (Government Procurement Reform Act) standards.

·        Coordinate with internal departments (Engineering, Finance, Legal, HR) for required supporting documents.

·        Prepare bid proposals, forms, and cost estimates as instructed by management.

·        Monitor deadlines and ensure timely submission of bids.

B. Billing and Client Coordination

·        Prepare, compile, and process billing documents for submission to DPWH, LGUs, or other clients.

·        Ensure all billing requirements such as progress billing, Statement of Work Accomplished (SWA), progress photos, and certifications are complete.

·        Coordinate with project engineers and site staff to validate work accomplishments for billing.

·        Submit and follow up billing documents with DPWH or LGU offices.

·        Track and monitor billing status, payments, and collections.

·        Maintain accurate and updated records of all billing transactions.

C. Documentation and Records Management

·        Maintain an organized filing system (both physical and electronic) of all bidding and billing documents.

·        Update bid status tracker, billing tracker, and monitoring sheets for management reference.

·        Safekeep original contracts, bid bonds, performance bonds, and other critical documents.

·        Assist in compliance audits and inspections.

D. Coordination and Communication

·        Act as a liaison between the company and DPWH/LGU clients for bidding, billing, and documentation matters.

·        Attend bid conferences, pre-bid meetings, and client coordination meetings as required.

·        Communicate regularly with internal stakeholders regarding requirements and submission schedules.

·        Provide management with updates on bidding opportunities and billing progress.

Qualifications:

·        Bachelor’s degree in Business Administration, Civil Engineering, Management, or related field.

·        At least 1–2 years of experience in bidding, documentation, or administrative work (preferably in a construction or government project environment).

·        Familiarity with RA 9184 (Government Procurement Law) and government bidding processes is an advantage.

·        Knowledgeable in billing preparation for DPWH and LGU projects.

·        Proficient in MS Office (Word, Excel, PowerPoint) and basic document management software.

·        Strong organizational skills and attention to detail.

·        Good communication and coordination skills.

·        Ability to work under pressure and meet strict deadlines.

Key Competencies:

·        Attention to detail and accuracy

·        Strong organizational and multitasking skills

·        Knowledge of procurement and billing procedures

·        Good interpersonal and communication skills

ACCOUNTING SUPERVISOR – JOB DESCRIPTION

Summary

The Accounting Supervisor is responsible for overseeing daily accounting operations, ensuring accuracy and compliance with financial policies and government regulations. The role includes supervising accounting staff, preparing financial reports, monitoring internal controls, and supporting management with financial insights for decision-making.

Key Responsibilities

1. Financial Reporting & Analysis

• Prepare and review monthly, quarterly, and annual financial statements.

• Ensure timely and accurate posting of all financial transactions.

• Analyze financial data and provide recommendations to management.

• Assist in budgeting and forecasting activities.

2. Accounting Operations

• Oversee accounts payable, accounts receivable, payroll, and general ledger functions.

• Reconcile bank statements, ledgers, and subsidiary accounts.

• Ensure proper documentation and filing of financial records.

• Monitor and maintain cash flow projections.

3. Compliance & Internal Controls

• Ensure adherence to accounting standards, company policies, and government regulations (BIR, SEC, local government requirements).

• Implement and monitor internal controls to safeguard company assets.

• Coordinate with external auditors for annual audits.

4. Staff Supervision & Development

• Supervise and mentor the accounting team.

• Review and approve work of accounting staff to ensure accuracy.

• Conduct training to improve staff performance and efficiency.

• Assist HR in evaluating staff performance and recruitment when needed.

5. Process Improvement

• Recommend and implement process enhancements for better accuracy and efficiency.

• Support automation and use of accounting systems/ERP.

Qualifications

• Bachelor’s Degree in Accountancy, Finance, or related field.

• CPA is an advantage but not required (depending on company preference).

• Minimum 3–5 years of experience in accounting; at least 1 year in a supervisory or senior role.

• Strong knowledge of Philippine tax laws and financial reporting standards.

• Proficient in accounting software (e.g., QuickBooks, SAP, Odoo, Xero).

• Excellent analytical, communication, and leadership skills.

• High attention to detail and strong organizational skills.

DUTIES AND RESPONSIBILITIES:

1. Perform counts and ensure all inventory is accounted for and reported according to company policy

2. Perform critical inventory tasks to ensure the correct number of items are in stock.

3. Maintain adequate inventory levels to meet customer demand

4. Maintain updated and accurate records of inventory, including transfers and cycle counts

5. Investigate and correct discrepancies in reported quantities and locations of all inventory

6. Review documentation and monitor materials to search for discrepancies; troubleshoot quantity discrepancies between stock and system.

7. Develop and implement improvements to existing operational inventory procedures in order to maximize efficiency.

8. Track rates of accuracy, deliveries and return as well as defective items to inform quality control decisions.

9. Recommend policies that would safeguards company’s  inventories and improve process flow.

10. Prepare, generate, and file financial inventory reports; review reports monthly with management.

11. Nurture positive relationships with other department and provide customer service as needed.

Key Accountabilities:

1. Center / Central Warehouse Supervision

· Oversee the entire operations of the distribution center/central warehouse assignment in Masbate.

· Recommend cost-effective warehouse structure, lay-out or programs to improve operations.

· Monitor and report any emergency or emerging logistical concerns to Warehouse Supervisor / Manager and recommend solutions.

· May recommend improvements on warehousing policies and procedures.

2. Shipping / Delivery Management

· Keep track of logistical costs and shipping prices and recommend options as needed.

· Ensure to facilitate accurate Incoming and Outgoing of materials at all times.

· Ensure to oversee all Barging Activity and keep detailed on updates and documentations.

· May recommend delivery processes as needed.

3. Supply Chain Activities’ Coordination

· Ensure that supply chain costs are within budget as approved by the Warehouse Supervisor / Manager

· Work with logistics service providers to ensure innovative and fast delivery processes.

· Monitor and ensure compliance of RDU/offsite warehouses on processes and procedures.

4. Stock / Inventory Control

· Recommends initiative on inventory control.

· Analyze data and provide significant updates to Merchandising/Operations to Warehouse Supervisor/Manager to resolve any stock/inventory issues.

5. Data and Administrative

· Validate and submit report to Warehouse Manger all warehouse-related documents.

· Implement and ensure compliance with 5S and other safety/security procedures.

EDUCATION, TECHNICAL CAPABILITY AND CAREER

· Graduate of any 4-year management or business related  course.

· With at least 2 years’ experience in inventory control.

· Proven problem solving abilities and with analytical skills

· Keen on details and can work under pressure

· With good interpersonal and communication skills

· With knowledge in basic computer skills (Microsoft windows, outlook, SAP)

PRIMARY PURPOSE:

        Authorized driver of the company to transport materials and company employees from one site to another

DUTIES AND RESPONSIBILITIES:

1. Assist Loading and transporting construction materials to designated project site,

2. Assisting in unloading items from vehicle

3. Assist the Driver Transporting of employees from one site to another.

4. Assist the Driver  Perform daily maintenance and safety checks of vehicle such as checking oil, water and tires.

5. Updating Pre-Trip and Post-Trip inspection of assigned vehicle through Geotab Drive.

6. Assist with maintenance personnel during preventive maintenance schedule

7. Assist the Driver Always monitor the BLOWBAGETS (Battery,Light,Oil,Water,Break,Air,Gas,Engine,Tire,Self)

8. Perform other duties as required.

EDUCATION, TECHNICAL CAPABILITY AND CAREER

1. High School Diploma or equivalent is preferred

2. With at least 5 years working experience

3. Must be available to work a flexible schedule, including evenings, weekends and overtime

4. With Professional Drivers License restriction 1,2,3

5. With Light Vehicle Driving NC II certificate

(Department)
Mobo, Philippines 
Freelance (Per Trip/KM)
Authorized driver of the company to transport materials and company employees from one site to another.

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