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PRIMARY
PURPOSE
The HR and Admin Officer is responsible for coordinating and
supervising overall administration of Human Resources Team supporting Employees, Managers, Operations Team
and Mancom in the implementation of ISO Standards, policies,
procedures and programs with strict compliance.
Help the organization develop a strong workforce
that supports its strategic plan and goals by developing and implementing
best practice HR, management policies and practice, process and tools.
Design and implement programs and tools that support
employee development and career progression.
Creative and innovative thinker with effective human
resources management and goal setting abilities combined with superior
leadership, team building, communication, interpersonal, and presentation
skills. Self-motivated with the ability to excel in a fast-paced
environment; communicate effectively at all levels
Human resources work requires not only being
personable and communicating well, it also demands the understanding of
legalities, contracts and many more aspects of working with employees. My
analytical skills and ability to relate to employees
DUTIES
AND RESPONSIBILITIES:
PRIMARY
RESPONSIBILITIES
The HR and Admin Manager provides applicable services for employees
which include but not limited to Employee Services, HR Systems, HR Policy
administration carries responsibility on functional areas as talent
acquisition/recruitment, employee relations, compensation and benefits,
employee engagement, training and development, budget preparation and
performance management.HR and Admin Manager also ensure the timely resolution
of client / stakeholders / subcontractor issues, concerns and inquiries
regarding HR policies and programs using standard tools, processes and
guidelines to achieve performance goals, customer satisfaction and delivering
service in a timely and accurate manner.
·
Ensures compliance to the Integrated Mgt. System (IMS) particularly
processes that affects work assignment such as;
·
Manage stint coordination with DOLE, LGU and NGO pertaining
to permits and other regulatory Requirements needed by the company.
·
Perform Internal Audit as an accredited
ISO Internal Auditor (as needed)
·
Ensure compliance of the team to DOLE reports,
Company Permits-licences, Contracts of Service Providers
such Rentals and Subcontractors, Security, HMO,
Insurance and other service providers.
·
Ensures implementation of rules
and regulations, and facilitates resolution and documentation
of incidents for continuous development.
·
Reviews and implement guidelines formulated by the Company Labor
Relations to ensure coherence with existing company policies and
pertinent laws.
·
Work with line Mancom, Managers, Labor Relations Unit and
employees to address all types of employee- employer relation matters and
Labor Relations Disciplinary issues and Compensation & Benefits.
·
Assess TNA and collaborate with Learning and Development
Unit team to organize training sessions as appropriate in developing
skills to manage human resources more effectively through coaching,
instruction and training.
·
Proactively initiates efforts to meet manpower requirements of human
resource business partner in support of the organization's needs in a timely
manner.
·
Calibrates with cross-functional teams for the responsibilities and
required qualifications for
the right people in the team and
communicates with ease to a socially diverse community through screening,
conducting orientations, and counseling.
·
Manage
HR Field Administration Personnel in the implementation of company policies
and procedures.
·
Organizes
subordinates in proper way of executing of duties and responsibilities
through meeting in order to enhance efficiency and coordination with their
assigned jobs.
SPECIFIC
RESPONSIBILITIES
Coordinates regularly with the Heads and employees of the assigned
business group/units/division to gather, discuss, provide and offer solutions
to their needs related to their human resources, specifically:
Recruitment
and Services / Talent Acquisition
·
Provide assistance to recruitment office on employee sourcing,
screening and qualifying and placement in accordance with the employment
standards set and agreed with the hiring unit and provide performance feedback and coaching;
monitor the development and training needs of team members.
·
Provide assistance to the Division Heads/Mancom for the
forecasting and pipeline requirements.
·
Provide assistance to recruitment unit for proper
documentation of the employee hiring and ensures that employees hired are
physically and mentally fit and covered by employment contract.
·
Provide management, direction, coaching, feedback, and, where
appropriate, discipline to subordinate team members.
·
Evaluate all Manpower Requisition and ensure approval before any
hiring is consummated and conducts job offer to successful candidates and
monitors their compliance to pre-employment requirements.
·
Supervise and Manage staff on the prompt and timely reports
on employee’s active and demobilized manpower (Monthly/Weekly Report) and
details of new hires to payroll.
·
Verifies the effectiveness of new hires if the match is deemed
successful or othewise calibrates with cross-functional teams for the
responsibilities and requires qualifications for the right people in the
team.
·
Provide
assistance to the Supervisor in checking and evaluating contact to ensure a
correct salary rate and complete data, meets the other requirements and
signature of the employee and preparation of Memo regarding of non-receipt of
salary rate problem, rate adjustment and validation of PR prior to hiring and
mobilization of applicant.
Compensation and Benefits
·
Coordinate
with Managers / Divisions Head for the administration of the
Performance Evaluation, Merit Increase and Employees Transfer.
·
Formulates
policies for medical benefits.
·
Evaluate
annually Performance Evaluation Form to all regular employees
·
Reports
monthly accomplishment insurance coverage
·
Facilitate
and collaborate with Medical Unit for any related Health & Wellness
Program and/or Community Service to be implemented at Manila Office and
Project Site..
·
Provide
Assistance with Compensation and Benefits Unit in
for employees concern, queries and grievances compelled by the
Projects.
·
Provide
assistance to the CompBen for
the preparation of site memo for holiday or any special holiday declared
from Malacañang and monitors proper holiday payment among employees.
·
Provide
assistance to Compben for the review and evaluation of all
projects endorsement for the employees Clearance ,Transfer, Merit
Increase, and Resignations
·
Approved
staff requisition of leaves, data correction, on duty request
thru HRIS/People Core
Corporate Training, Office Services and Field
Administration
·
Conduct
Training Needs Analysis (TNA) and prioritizes training needs of the assigned
division and units and assist Corporate Training/Learning and
Development Unit on the development of trainings and programs.
·
Coordinates
with Corporate Training/ Learning Units the delivery of Training Solutions,
Programs and Development Management Strategies.
·
Disseminates
information regarding upcoming training programs and engagement activities
and organizes training and events specific to the business group and units,
if needed.
·
Prepares
internal memo for site instruction or any special announcement given by
the General Manager or HR Director.
·
Ensure
Conduct of Project Orientation Program and ensures all employees are equipped
with Company Rules and Regulations and/or Company Policy Manual
·
Coordinate
and Collaborate with Corporate Learning/Training
and Development Unit for the administration of Company Training and
Development Program or On Job Trainings, Events and Recreation Program.
·
Establish
good rapport and PR to all Stakeholders and local government units (LGU’s).
·
Supervises
the activities of the Project Site Canteen Operations, Concessionaire
performance, Staff house/Barracks, Warehouse and Site clinic in accordance
with Company Policies and procedures and conduct regular tours and audit.
Employee Relations, Labor Relations and Services
·
Assist
the Employee Relations/Labor Relations on the
conducts of preliminary investigation of administrative cases and
sits as committee at administrative hearing.
·
Implementation
of company policies and procedures, rules and regulations and code of
business conduct over Operations Center that being handled.
·
Support
the Labor Relations Unit on the management of disciplinary and grievance
issues.
·
Review
projects employments and working conditions to ensure legal compliance and
conduct quarterly GLS among project subcontractors.
·
Facilitates
collaborative problem solving strategies to resolve employee
relations issues through effective communication with all levels of employees
and management
·
Maintain
database employee profiling / records according to standards and legal
requirements and enforcing sensitivity and confidentiality with employee personal data.
·
Ensure
that staff prepares and submits statutory reports to government agencies or
coordinates the same with the Employee Relations and Labor Relations Unit.
·
Provide
assistance to the Employee Relations (ER) Unit in coordination with
the employee events and encourages attendance and active participation
of the members/staff.
·
Closely
coordination with the ER unit and Operations Center for all the Corporate
Social Responsibility (CSR) events and programs of management, LGU and NGO’s.
Organization Development and Strategies
·
Assist the Division Heads in any Initiative and Best
Practice related to company process and procedures for streamlining
and digitalization in the company.
·
Assign & monitor Manpower requirements base on Manpower schedule
of Projects.
·
Conducts
internal audit through regular project site visit in compliance to the Integrated Mgt.
System (IMS) and ISO standards in coordination to the Division
Heads to ensure maintenance, update and complete documentation in compliance
to the standards.
·
Assist the Division Heads in the execution
of Company Strategic planning and KRA.
·
Validates
correctness, accuracy and completeness of employees compliance to
the Performance Evaluation and assist on the performance managements process
in accordance to employees recommendation, Promotions and Merit Increase.
·
Implement and evaluate succession and career development plan
in the company.
·
Evaluate and assist on the preparation and approval of Manpower
Requisitions and Projects Table of Organization and works closely with the
Talent Management before any hiring is consumed.
·
Prepares and submit regularly the HRAD reports monthly and
quarterly to the Division Head / General Manager.
·
Stringent implementation the People Core (HRIS), SAP ByD,
Dynamics 365, Docusign,
Online documents Monitoring, implementation across Arky Projects.
·
Supervise Projects Field Administration team activities
to achieve target key performance indicators, and service level by executing
resource planning to ensure availability and performance of staff.
·
Provides insights and intelligence to Division Heads and Management
with respect to trends, best practice and opportunities.
·
Responsible
for the management of all activities related to the development of staff
personnel through continuous conduct of technical training and management
development courses/programs.
·
Evaluates
training needs of managerial, supervisory/technical, non-supervisory and
clerical personnel.
·
Organizes
and conducts relevant programs and administers post training evaluation of
performance.
·
Implements
follow-up and/or upgrading seminars and maintains record of all training and
subsequent performance for evaluation purposes.
·
Resolve escalated inquiries requiring higher level knowledge and
authority and expertise.
SAP Tasks
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