Job Description

Internal Auditor

Company: Arky Construction & Supply

Position Summary

The Internal Auditor is responsible for conducting detailed audits, reviews, and evaluations of the Accounting and Treasury Department to ensure compliance with company policies, accounting standards, internal controls, and financial regulations. The position focuses on safeguarding company assets, verifying the accuracy of financial records, identifying operational risks, and recommending process improvements to strengthen financial management and accountability.

Key Duties and Responsibilities

A. Accounting Department Audit Functions

1. Financial Records Verification

• Audit daily, weekly, and monthly accounting transactions and reports.
• Review the accuracy and completeness of journal entries, ledgers, and financial statements.
• Verify supporting documents such as invoices, receipts, purchase orders, delivery receipts, and billing statements.
• Ensure proper recording of revenues, expenses, assets, liabilities, and payroll transactions.
• Conduct reconciliation audits for accounts payable, accounts receivable, and general ledger balances.

2. Compliance Monitoring

• Ensure compliance with company accounting policies and procedures.
• Verify adherence to Philippine tax regulations, BIR requirements, and government compliance standards.
• Review documentation for statutory deductions, remittances, and financial reporting requirements.
• Monitor implementation of accounting controls and approval processes.

3. Payroll and Disbursement Audit

• Audit payroll computations, overtime, allowances, deductions, and final pay processing.
• Review salary releases and payroll supporting documents for accuracy and authorization.
• Validate supplier payments, reimbursements, and liquidation reports.
• Check if disbursements are properly approved and supported with complete documentation.

4. Inventory and Asset Audit

• Conduct periodic audits of company assets, equipment, tools, and materials.
• Verify inventory records against physical counts.
• Investigate discrepancies, shortages, or unrecorded assets.
• Ensure proper documentation and accountability of company property.

B. Treasury Department Audit Functions

1. Cash Handling and Cash Flow Audit

• Audit cash collections, cash disbursements, and petty cash transactions.
• Verify cash balances and ensure proper safekeeping of company funds.
• Review cash flow reports and monitor fund movements.
• Conduct surprise cash counts and spot audits when necessary.

2. Bank Transactions and Reconciliation

• Review bank reconciliations and verify accuracy of balances.
• Audit bank deposits, withdrawals, fund transfers, and check issuances.
• Monitor post-dated checks, encashments, and online banking transactions.
• Ensure all treasury transactions are properly documented and authorized.

3. Monitoring of Receivables and Payables

• Review aging of receivables and collections monitoring.
• Audit outstanding obligations and payment schedules.
• Verify if collections are properly deposited and recorded.
• Evaluate credit and collection procedures for effectiveness.

4. Fraud Prevention and Risk Assessment

• Identify financial risks, irregularities, and possible fraudulent activities.
• Investigate discrepancies, unauthorized transactions, and policy violations.
• Recommend corrective actions and stronger internal control procedures.
• Prepare audit findings and incident reports for management review.

General Responsibilities

• Prepare detailed audit reports with findings, observations, and recommendations.
• Conduct regular and surprise audits as directed by management.
• Maintain confidentiality of financial records and sensitive company information.
• Coordinate with department heads regarding audit concerns and corrective actions.
• Monitor implementation of audit recommendations and corrective measures.
• Assist management in improving operational efficiency and internal control systems.
• Perform other related duties assigned by management.

Qualifications

• Bachelor’s Degree in Accountancy, Accounting Technology, Financial Management, or related field.
• Proven experience in accounting, treasury, auditing, or finance operations is preferred.
• Strong knowledge of accounting principles, financial controls, and audit procedures.
• Knowledgeable in bookkeeping, bank reconciliation, payroll auditing, and financial reporting.
• Proficient in Microsoft Excel and accounting systems.
• High level of integrity, analytical skills, and attention to detail.
• Strong organizational, investigative, and reporting skills.
• Ability to handle confidential information professionally.

Reporting Relationship

• Reports directly to the General Manager / Company Management.
• Coordinates with Accounting, Treasury, HR, Operations, and other departments for audit activities.