Procurement Staff

Job Summary

The Procurement Staff is responsible for sourcing, purchasing, and coordinating the timely acquisition of goods and services required by the organization. This role ensures that procurement activities are carried out efficiently, cost-effectively, and in compliance with company policies while maintaining strong relationships with suppliers.

Key Responsibilities

• Source qualified suppliers and request quotations for goods and services.
• Evaluate supplier quotations based on price, quality, delivery lead time, and payment terms.
• Prepare and process purchase requests, purchase orders (POs), and other procurement documents.
• Coordinate with suppliers to ensure timely delivery of purchased items.
• Monitor and follow up on outstanding purchase orders and resolve delivery issues.
• Verify purchase orders, delivery receipts, invoices, and other procurement documents for accuracy.
• Maintain accurate procurement records, supplier databases, and purchasing files.
• Coordinate with requesting departments to understand procurement requirements and specifications.
• Assist in negotiating pricing, contracts, and service agreements with suppliers.
• Monitor inventory levels and coordinate replenishment when necessary.
• Evaluate supplier performance and recommend improvements or alternative suppliers.
• Ensure compliance with company procurement policies, ethical standards, and applicable regulations.
• Prepare procurement reports and maintain records of purchasing activities.
• Perform other procurement-related duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Engineering, or a related field.
• At least 1–2 years of experience in procurement, purchasing, or supply chain operations is preferred.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with ERP or procurement systems is an advantage.
• Strong analytical, organizational, and negotiation skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.